7 ways an event manager can make their day more productive

Posted by: corina Monday 7th May 2012
Categories: Event Planning, Latest News

files

Image credit: stopnlook

1. Find a sorting system that works for you

Whether you keep your files and resources in the cloud, on your desktop or in a filing cabinet, they need to be accessible and organised.

For digital files, tags can make it easy to sort through and find particular items, while folders and categories can help you to keep different projects separated.

Physical items can be easily sorted into different places – drawers, files or folders. They can also be colour-coded with labels or post-its to make them easily recognisable.

Choose whichever method you find easiest to manage.

2. Stick with what works

Once you’ve developed a filing system that works and you’ve chosen the best tools to fit your working style, stick with them.

It can be deceptively easy to waste time (something I do far too often!) trying out new software and apps just because you can. Don’t get taken in by the novelty of new tools and gadgets.

3. Take a note every time you agree to something

If you set-up a meeting or a lunch date, write it on your calendar. If you plan a conference call, put it in your diary. If you agree to get something done, make a note.

Don’t ever think that you will remember to do something when the time comes. Maybe you will, but what if you don’t?

Making a note every time you agree to do something takes the pressure off your memory. You won’t have that awful feeling that you’ve forgotten something anymore, because you’ll be able to trust that you wrote it down.

And without that pressure, you’ll be able to relax into the real work: getting things done.

notebook

Image credit: waferboard

4. Clear out your notes regularly

Making lots of notes is useful if you use them correctly. Set up your note-taking process carefully to begin with, so that you can take notes and forget about them, knowing that the process works.

Depending on how often you take notes, set aside a time once a day (or once a week) to go through them. Spend this time sorting through all of your notes and categorising them. Add appointments to your calendar and tasks to your to-do list. Add contact details to your phone and set alarms for any reminders you need.

5. Set aside a place for ideas

Create a space to keep ideas as they come to you. This might be a simple document on your computer, a notebook or a memo pad on your desk.

Whatever you choose, make this a space for ideas only. This catch-all basket will give you somewhere to hold ideas as they come to you, so that you can follow up on them later.

Again, this helps to clear your mind during the day and take off the pressure of remembering things.

6. Plan time for distractions

Phone calls, instant chat, social media, RSS feeds, emails… with so many distractions, how can we possibly get any work done? Especially since it turns out that multi-tasking is a myth.

If these kind of distracting activities are part of your work day, try to plan them into your diary. Set aside periods of time to deal with them in-between your other tasks.

Turn off notifications except during these set periods. This will free you up to focus on other tasks without neglecting these activities altogether.

outdoor office

Image credit: almilan

7. Create a productive environment

As much as possible, adjust your working environment to encourage your workflow.

Keep your area tidy and clean, organise your materials for easy access and ensure that you are comfortable.

The more comfortable you are when working, the easier it will be to get stuck in and make things happen.

What’s your best productivity tip? Leave a comment below and let us know.

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