Once you have created your event template, you can simply copy it to make sure that everything stays exactly the same from event to event.

To use this feature, log into the Eventarc registration software and select the event you wish to copy on the left hand side.

On the summary tab you will see a copy link.

Click copy, change the details you need to amend and then publish!

If you are a business in Australia you are probably already familiar with our taxation system.  But did you know how to use Eventarc to ensure that the receipts you are issuing are GST compliant?  Let me show you.

First things first.  Not everyone needs to charge gst, so if you don’t then there is no need to worry about the rest of this post.  Visit the ATO for their Guide to GST.

If you decide you do need to charge GST, then you need to account for that on your event receipts. When using Eventarc, we assume that your GST is inclusive in your price.  i.e.  We don’t add 10% at the end of the process, but assume that you have already included it in your ticket price.

To switch this on, edit your event and go through to the second page of the event creator.  Select “Goods and Services Tax”:

and then put a tick in the box for “tickets”.

On the same page over to the right there is a section to add some very important text to your receipt.  Select the area for “receipt footer text”:

and add in your ABN, organisation name and your address if necessary.

Click submit, and you are done!

Eventarc allows you to easily personalize your event with custom messages and emails.

1. When you have finished editing your event, you will be taken to the confirmation screen. This is where you customize your messages.

2. To edit any messages, click on the appropriate panel.

3. Place your cursor in the content area and simply type your message.

There are four different messages you can customize for your event.

A. Not available message

If your event has not yet begun or has passed, this message is displayed on your event registration page.

B. Thanks message

This message is displayed after someone has successfully registered for your event.

C. Email message

This message is included in the confirmation email that is sent to someone who has registered for your event.

D. Extra terms and conditions

This is where you can specify any additional terms and conditions for your event. This copy is displayed alongside the Eventarc terms and conditions.

To see an example of the customized messages in action, take a look at an example event.

Keep your events organized by filing them into folders.

To create a new folder, follow the steps below.

1. Click on the ‘New folder’ tab near the top left portion of your screen.

2. Select the location for your new folder. By default, the folder will go into the root folder which is your username.

3. Type the name of your folder into the ‘Folder Name’ area.

4. Hit the ‘Create Folder’ button.

5. Your folder will now appear in your tree menu, ready for you to use!

This is a step-by-step guide to creating your first event registration page.

1. Once you have logged in to the Eventarc application, click on the New Event button located near the top left corner of your screen.

You will then be presented with the option to create your event registration page using our Event Wizard. You may choose to do so, however this tutorial is for creating an event in manual mode.

Let’s begin by adding our event title.

2. Click on the edit link to edit your event title. Simply type your event title in the box provided and hit Save.

Your event name will now be displayed. You can edit this at any time by clicking on the edit icon.

3. Fill in the ‘Presented By’, ‘Where’, ‘When’ and ‘Description’ fields by clicking on their respective edit icons.

Your registration page should start to look something like this.

Now that we have entered the details of our event, let’s set up the ticketing options.

4. Hover your mouse over the default ‘General Admission’ ticket option. You will see the option to edit this ticket. Click on Edit.

You will be presented with the ticketing options screen. You can view more ticketing options (such as limiting purchase volumes and setting earlybird tickets) by clicking on the ‘Show more options’ link.

Enter the details for your ticket (for a free event, enter the ticket price as $0) and press the ‘Add Ticket’ button. Your ticket details will now appear in the ticket list above the options area.

You can continue to add more ticket types or click the ‘Save Tickets’ button if you are finished. All your tickets will now be displayed in the Tickets section of your event page.

We will now specify what information is required from people registering for your event.

The default information required from a registrant is listed in the ‘Your Details’ section, however you can add or remove fields easily.

5. To remove a field, hover your mouse over that field and select the ‘Remove’ link that appears.

NB: You cannot remove the First Name, Surname or Email fields as they are the minimum requirements.

6. To add a field, click on the Add fields tab on the left hand column.

Eventarc has a number of commonly used fields that are ready for you to use. Click on ‘Personal Details, ‘Contact’ or ‘Address’ to see these pre-defined fields. Click on the appropriate field (eg: Date of Birth) and it will be automatically inserted into your event registration page for you.

If you would like to add a specialized field, select the ‘Custom fields’ tab. Choose your field type and it will be inserted into your event for you to customize.

7. To edit a field on your registration page, hover over the field and select the ‘Edit’ link.

A screen with the options for that particular field will be displayed. You can make fields mandatory by checking the ‘Required’ box. You can also edit the label for that field and, if applicable, edit the options (eg: checkboxes and radio groups).

8. Once you are happy with your event, click on the ‘Finished’ button in the lower left hand corner of your screen.

You are now at the final stage of creating an event. Select whether you would like your event to be available straight away, set it as a draft or nominate a specific time for your event to go live.

From this screen, you can also customize the copy that is emailed to your registrants once they have purchased a ticket.

When you are done, click on the ‘Submit’ button in the lower right hand side of the screen.

Congratulations! You have just created your first Eventarc event registration page. To see what it might look like, take a look at one of our example event pages below:

Fundraising Walk/Run

Movie Night

Xmas Party

Networking Event